THINKING ANGLICANS

Church Representation Rules 2006

Update March 2011 Comments on this article are now closed, but see Church Representation Rules 2011.

Church House Publishing has just issued the 2006 edition of the Church Representation Rules. The rules are not online (but perhaps they ought to be) and the published edition does not list what has actually changed since the previous (2004) edition. The changes are in Statutory Instrument 2004 No 1889, the legal instrument that put them into effect. As this will make little sense without (and probably even with) reference to the old version of the rules I give a summary of the changes below the fold.

Rule 2(4)
The next year in which a new electoral roll must be prepared has been brought forward from 2008 to 2007. Subsequent new rolls will continue to be required every six years, ie in 2013, 2019 etc.

Rule 2(9)
This has been clarified to make it clear that the new roll comes into effect immediately on publication.

Rule 9(4)
The requirement to publish the annual report and statements after the annual meeting has been removed. [They still have to be published before the meeting.]

Rules 10(1)(c), 24(6) and (7), and 30(5)(c)
The minimum age for election to a deanery or diocesan synod is reduced to sixteen.

Rules 11(7) and (11) and 12(1)
The rules on the method of voting at annual meetings have been amended.

Rule 24(2)(e)
The qualification for retired clergy to be eligible for membership of a deanery synod is changed from receipt of a pension to either permission to officiate or being a habitual worshipper.

Rule 25(2)
A diocesan synod may now take into account the number of parish churches (or districts) in each parish when deciding numbers to be elected to deanery synods.

Rule 27(1)(b)
In cathedrals which are not parish churches lay people must now be on the community roll to be eligible for election to a deanery synod (rather than being a “habitual worshipper”). This does not apply to the Royal Peculiars or to Christ Church Oxford.

Appendix I [Synodical Government Forms]
Section 4
Words have been added to the end of note 2(a). This reflects a change made to Rule 10(1)(a) on an earlier occasion.
Note 2(c) has been changed to reflect the change to Rule 10(1)(c) etc.

Section 4A
The rule number in the heading has been corrected.

Sections 7 and 8
The column “Mark your vote in this column” has been moved from the right to the left hand side of the form.

Appendix II [General Provisions relating to PCCs]
Paragraph 4(b) has been amended to permit the use of email when giving notice of PCC meetings.

In addition changes affecting diocesan synods and the General Synod have been made to rules 31(3), 35(1), 36, 37, 39, 41, 46.

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Jeremy Pemberton
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Jeremy Pemberton

I asked CHP if/when they were planning to put these on line. I was told they had no plans to do so, and they needed to sell the copies. What I particularly wanted was the specimen forms in the appendices – which would be very helpful indeed to those of us who have multiple Annual Meetings to conduct and manage (13 in our case)
Jeremy

Nick Speller
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Nick Speller

Your summary of the CRR is most helpful – pity they don’t highlight changes year-to-year in the book! Have you any idea why the next New Roll must be produced in 2007 rather than 2008?

Nick

Ashton Hulme
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Ashton Hulme

What is the operative date of these changes?
I trust they are not intended to affect this year’s APCMs. If they were, the publication is almost as delayed as Wembley stadium.

I agree entirely that they should be available on the internet. They change them too frequently; they are are unnecessarily complex.
Rule 2(1) requires a notice of intended revision of the electoral roll to be published 14 days before it commences. Having to wait 2 weeks before you start adds to the complexity and increases the time scale of the operation, for no purpose whatsoever.

Mary Peck
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Mary Peck

Thank you for drawing to attention the fact that the a new electoral roll has to be prepared in 2007 rather than 2008. I have commented on this in my electoral roll report having just carried out the annual revision of the current roll

Sally Kimmis
Guest

This is extremely helpful. Would it be possible to reproduce this on our diocesan website (or add a link)?

Fr John
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Fr John

You might try http://www.diochi.org.uk (Annual Meetings) for specimen forms.J

Richard
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Richard

The 2004 rule 11 (2) permitted people to be nominated and seconded ‘at the meeting’. Does anyone know if this has been changed – I take it from the excellent summary above it remains in place.

Margaret Brand
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Margaret Brand

I’m rather out of date as I have a 2001 copy of the rules i.e. when I was synod secretary. I don’t think I’ve got time to buy a copy of the current rules before Tuesday and have a rather urgent question. Our Deanery Synod has elections to Diocesan Synod this week. I suspect that for the first time that I can remember, we may actually have an election for House of Laity places – the diocese has decreased the numbers to be elected from 7 to 4. Do elections still have to be on a voting paper, the form… Read more »

Linda Barnard
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Linda Barnard

We have been wondering for some time, and cannot find a definitive answer anywhere – if someone is elected to deanery synod by their own PCC and then elected to diocesan synod by the deanery, what happens further on in time, if meanwhile the person’s PCC has elected someone different to represent the parish on deanery synod – on the grounds that a diocesan synod member sits on deanery synod ex (diocesan) officio, and sits on the PCC for the same reason! It sounds rather circular but it has been argued that once someone is on diocesan synod they can… Read more »

Ian Cooper
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Ian Cooper

Does a memmber of a deanery or diocesan synod have a right ( taking a full part) to be an ex-officio member of the PCC or is it by invitation if they have not been elected to said PCC. Any help would be greatfully received.

Brian Tubbs
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Brian Tubbs

Who may call a meeting of the Standing Committee of the PCC?

Polly Rogerson
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Polly Rogerson

Help! I’m church administrator and have only just found out about this! No-one on the PCC appears to be aware of it either! How were we supposed to know about it? Shouldn’t someone on the PCC automatically get these kind of rule updates?

Alf
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Alf

Our Vicar insists on the Standing Committee being held in ‘complete confidence’ to only those on the committee,Vicar, Churchwardens x2 and PCC sectretary and myself. Nothing is to be discussed with the rest of the PCC members and no minutes are taken.I thought I was elected by my fellow PCC members to report back to them. I am not at all happpy about everything being confidental and there are things being discussed that the rest of the PCC should know about! Is this allowed?

Roger Kenrick
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Roger Kenrick

Are there any restrictions on how long a Churchwarden can serve provided they keep being re eleccted?

Richard
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Richard

Peter, From what you have typed at the top of this thread in 2007 there is a requirement for all electoral rolls to be compiled from scratch again. Is is this widely known?

If a church does not do this (either through negligence or a PCC vote) what could a member of the electoral role do? As a follow up to this if the roll falls does the PCC membership have to be reduced that year?

Thanks,

Jane
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Jane

Can anyone tell me the formula for calculating the number of the ordinary PCC members from the size of our new electoral roll?

Jane
Guest
Jane

Can anyone tell me whether a retiring Church Warden is allowed to be elected immediately as an ordinary PCC member?

Jane
Guest
Jane

Thank you Peter

Stephen Ogley
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Last year, my church only had 12 reps instead of the required 15 and this year’s APCM is due to be held in two days time. If I point out the discrepancy at the meeting, are we obliged and are we permitted to elect three more lay reps at the meeting or must we wait a year for the change to come into effect? Likewise, my church does not recognise that lay readers are ex-officio members of the PCC. If this year’s APCM recognises that they should be ex-officio members, does the ruling take effect immediately or must it wait… Read more »

Stephen Cook
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Stephen Cook

What is the proceedure for asking for a vote in Diocesan Synod to be taken in houses?

Roger
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Roger

Thanks for this mine of information. We are in a benefice of 7 separate parishes with their own PCCs. I am a Deanery Synod Rep from one PCC and treaurer of another and wsa happily accepted on the electoral of 4 of the parishes. I am also a member of Diocesan Synod (but no longer on General Synod!). Can someone tell me what I can do or perhaps let sleeping pariochial dogs lie?!). I gather Treasurer does not have to be elected so that could make 2 legal positions,but what about the rest? What happens if a new churchwarden cannot… Read more »

John N-L
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John N-L

I am seeking comments

A PCC does not put out any notices concerning the election of Churchwardens or election of PCC members.This seems to have been going on for years

The notice just says there is an AGM to be held on ‘x’ date.

Is this acceptable, I am fully aware of the legislation.

Any comments on the legality of those elected in such circumstances ?

Stephen Dawson
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Stephen Dawson

I am a Reader and Diocesan Synod member who has moved parishes within the Deanery. The PCC Secretary claims that I must be on the electoral roll for 6 months before going on the PCC. I claim that if the APCM agree to have Readers on the PCC, and the new PCC (and the vicar) welcomes my transfer I am on. I claim that the 6 month rule only applies to people being elected or chosen to represent the laity at the APCM and not to ex-officio members. Help! How many days before the APCM does the agenda have to… Read more »

Stephen Dawson
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Stephen Dawson

Thank you Peter for your prompt reply and enjoy the heatwave.

Hilary Jones
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Hilary Jones

Is it possible for a person to vote at an annual meeting by proxy?

Christopher Deane
Guest

I am on two electoral rolls, one PCC and one Deanery Synod for one of the rolls.
I have been put forward for election to another PCC in the same Deanery. Will Church Representation Rules allow me to be on two PCCs as long as I remain on the Deanery Synod for only one of the PCCs?

Fiona Cullen
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Fiona Cullen

In an interregnum, does the vice chair of the PCC have any powers other than presiding over the meeting? He is not a Churchwarden.

Philip Turner
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Philip Turner

Is it true that husbands and wives should not be on a PCC together? Also, I have just seen the above, most of which I was unaware of, and we have just had our AGM and have 13 members of PCC, when we should have 9. And there is no arrangement in place regarding serving for 3 years. Should we do anything about this or wait for next year’s AGM.

Philip Turner
Guest
Philip Turner

And another – is there any arrangement in place for removing a member of a PCC should the majority of members wish to do so?

Philip Turner
Guest
Philip Turner

Very useful information, thankyou, but a potential nightmare. For example, I persuaded one person to join PCC to be Secretary, since no-one on PCC wanted to be Secretary. This person had not been on the electoral roll for 6 months. Also she might not have got elected if we could only elect 9 out of 13. So we would be struggling for a PCC Secretary. For myself, I am Treasurer, because again no-one else on PCC wnated to do it or thought themselves able to do it. If I had not got elected presumably we would have no Treasurer. Next… Read more »

Philip Turner
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Philip Turner

Incidentally there’s a website that has the Church Representation Rules, albeit for the Isle of Man, http://www.gumbley.net/crr_1.htm